AP Exception DeskFree tool by Qeluntra

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Find AP invoice exceptions before you pay

A three-way match compares the purchase order, the goods receipt and the supplier invoice. Paste your invoice lines to see every price variance, over-billed quantity, missing receipt and duplicate, with the dollar amount at risk.

Check my invoices

1. Add your invoice lines

Columns: Invoice, PO, Item, PO qty, PO price, Received qty, Invoice qty, Invoice price. Export from your ERP or AP system, or paste from Excel.

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Automate matching on every invoice

Qeluntra matches invoices to POs and receipts as they arrive, routes exceptions to the right approver and stops overpayments before the payment run.

See Qeluntra spend management

What each exception means

ExceptionMeaningUsual fix
Price varianceInvoice unit price is above the PO price by more than the toleranceAsk the supplier for a credit, or get the PO amended if the new price was agreed
Billed more than receivedInvoice quantity exceeds what was receivedHold the excess until goods arrive, or short-pay
Billed more than orderedInvoice quantity exceeds the PO quantityCheck for an unapproved over-shipment
No receiptNothing has been received against the lineConfirm delivery with the requester before paying
No POThe invoice has no purchase orderRoute for approval, and remind the buyer of the no-PO, no-pay policy
Duplicate lineThe same invoice and item appear twicePay once

Amount at risk = invoice amount − (the lower of quantity received and quantity ordered × PO price).

Questions

What is a three-way match?

A check that the purchase order, the goods receipt and the supplier invoice agree on item, quantity and price before an invoice is paid.

What tolerance should I use?

Many teams allow a small price tolerance (1–5%) or a small dollar amount to avoid chasing rounding. Quantity tolerance is usually zero for goods.

What is the difference between two-way and three-way match?

A two-way match compares the invoice with the PO only. A three-way match also checks the goods receipt, so you only pay for what arrived.

Is my data uploaded?

No. The check runs in your browser and nothing is sent anywhere.

Last reviewed 27 September 2026.